Benefits of integrating online payroll systems and HR software

Are you wasting time inputting data into multiple places, such as separate payroll and HR systems, and creating unnecessary work? An integrated system that streamlines your payroll and HR software is essential, especially with remote and hybrid working models now the norm.

Here are 4 reasons to consider integration:

1. Avoid needless work

An integrated payroll and HR system can save your business from populating different systems with the same information.

The hidden dangers of payroll

Because these systems work together, you don’t have to add employees to the

payroll system separately, as user profiles are synced automatically from your HR software. If an employee is removed from the HR system, their profile is automatically deleted from the payroll too. All the information required for payroll processing, along with employee contact details etc, is pulled directly from the HR software. Plus, whenever employees receive salary increases and bonuses during performance reviews, the same information will be reflected in the payroll system.

2. Ease payroll processing

Payroll processing becomes a breeze when both the payroll and HR systems are integrated.

Without the integration, payroll teams have to contact HR departments every

month to receive attendance and payroll data for payroll calculation. There may be delays in this process if there are any lapses in communication. Because the data is collected and entered manually, it may be prone to errors. With smooth integration, these bottlenecks can be avoided.As employees mark their attendance, track their working hours, and apply for leave through the HR software, all the information about their working hours will be made available as reports in the payroll system. Payroll officials can then easily access these reports.

3. Improve employee experience

Employees don’t want to log in and out of multiple systems to complete their HR paperwork.

It’s much more convenient to use a single, centralized system. With integrated payroll and HR software, your employees can refer to their payroll-related information, including pay slips, tax deductions, and reimbursements, right from the self-service portal. They can also be allowed to edit and update their personal information independently without having to send emails to payroll and HR teams.

4. Streamlines compliance

Because data transfers between the payroll system and HR software are automated, the chances for payroll errors are hugely decreased. Most HR software options provide reports that show attendance, leave, and timesheet data required for payroll calculation. To help organizations adhere to national labour laws, HR system vendors are constantly updating their systems. In addition to this, payroll records required for audits can be centralized and accessed easily (including from mobile phones).

An integrated HR and payroll system can make payroll processing cohesive and organized. And save your employees time.

Contact Paymaster to find out how we can help you achieve maximum efficiency through integrating your payroll and HR software systems.

Contact us at 021 712 7333 or Glen Coburn at 083 679 1311 or

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